Virtually by Vannisa
Virtual Assistant • Admin & Online Course Ops
Virtually by Vannisa
Virtual Assistant • Admin & Online Course Ops
Protecting Your Time,
Powering Your Business ✨
Hi, I’m Vannisa, your Virtual Assistant for operations, executive support, and online course management. I help entrepreneurs and educators streamline systems and focus on what truly matters: Growth.
“You handle the vision, I’ll handle the chaos.” 💻✨
Executive Assistance
Calendar, inbox, travel, docs. Keeping your day calm and in flow.
Operations Support
SOPs, workflows, and systems that scale with you.
Online Course Management
From setup to student support, seamless behind the scenes.
Protecting Your Time,
Powering Your Business ✨
Hi, I’m Vannisa, your Virtual Assistant for operations, executive support, and online course management. I help entrepreneurs and educators streamline systems and focus on what truly matters: Growth.
“You handle the vision, I’ll handle the chaos.” 💻✨
Executive Assistance
Calendar, inbox, travel, docs. Keeping your day calm and in flow.
Operations Support
SOPs, workflows, and systems that scale with you.
Online Course Management
From setup to student support, seamless behind the scenes.
🌿 Meet the person behind Virtually by Vannisa
The calm behind your business storm
I’m a detail-oriented, strategy-loving VA turning overwhelm into order. With experience across executive tasks, operations, and course management, I make sure your systems run smoothly so you can stay in your zone of genius.
🌿 Meet the person behind
Virtually by Vannisa
The calm behind your
business storm
I’m a detail-oriented, strategy-loving VA turning overwhelm into order. With experience across executive tasks, operations, and course management, I make sure your systems run smoothly so you can stay in your zone of genius.
My Services
Clean, calm, and done with care — choose what you need or mix & match for a custom plan.
💼 Administrative Support
Handle the admin and keep your focus
Email, calendars, docs, and scheduling. I keep the backend tidy so you can stay in your zone of genius.
Inbox & calendar management
Scheduling & appointment setting
Document preparation & data entry
💬 Communication & Coordination
Keep everyone aligned (and calm)
From stakeholder updates to meeting prep, I streamline comms so messages don’t slip through the cracks.
Stakeholder correspondence & reporting
Meeting notes, memos, & follow-ups
Webinar & internal coordination
🔎 Research & Documentation
Find clarity, faster
I gather, review, and summarize research so decisions get easier and better.
Policy & academic research
Literature reviews & summaries
Education/funding research & reports
🎓 Online Course Management
Seamless behind the scenes
From setup to student support, I run the backend so your course feels effortless.
Structuring content & learning folders
Schedules & guest contributors
Participant trackers & reminders
LMS workflows (Systeme, Teachable, Kajabi)
📱 Digital & Social Support
Stay visible without the overwhelm
Light-but-mighty support to keep your digital presence consistent and tidy.
Content scheduling (Meta Suite, Buffer)
Engagement monitoring & reporting
Basic design & campaign support (Canva, Meta Ads)
💕 Customer & Client Success
Delightful experiences, consistently
Fast, friendly support that builds trust and happy clients.
Live chat & client communication
Ticket management & escalation
Feedback tracking & reporting
My Services
Clean, calm, and done with care — choose what you need or mix & match for a custom plan.
💼 Administrative Support
Handle the admin and keep your focus
Email, calendars, docs, and scheduling. I keep the backend tidy so you can stay in your zone of genius.
Inbox & calendar management
Scheduling & appointment setting
Document preparation & data entry
💬 Communication & Coordination
Keep everyone aligned (and calm)
From stakeholder updates to meeting prep, I streamline comms so messages don’t slip through the cracks.
Stakeholder correspondence & reporting
Meeting notes, memos, & follow-ups
Webinar & internal coordination
🔎 Research & Documentation
Find clarity, faster
I gather, review, and summarize research so decisions get easier and better.
Policy & academic research
Literature reviews & summaries
Education/funding research & reports
🎓 Online Course Management
Seamless behind the scenes
From setup to student support, I run the backend so your course feels effortless.
Structuring content & learning folders
Schedules & guest contributors
Participant trackers & reminders
LMS workflows (Systeme, Teachable, Kajabi)
📱 Digital & Social Support
Stay visible without the overwhelm
Light-but-mighty support to keep your digital presence consistent and tidy.
Content scheduling (Meta Suite, Buffer)
Engagement monitoring & reporting
Basic design & campaign support (Canva, Meta Ads)
💕 Customer & Client Success
Delightful experiences, consistently
Fast, friendly support that builds trust and happy clients.
Live chat & client communication
Ticket management & escalation
Feedback tracking & reporting
✨ Little Moment of Clarity
A gentle pause in the middle of your scroll
“You create the spark — I keep the chaos calm.”
Efficiency isn’t about doing more; it’s about doing what truly matters — beautifully and calmly.
✨ Little Moment of Clarity
A gentle pause in the middle
of your scroll
“You create the spark — I keep the chaos calm.”
Efficiency isn’t about doing more; it’s about doing what truly matters — beautifully and calmly.
🌟 Portfolio Highlights
A peek at projects I’ve supported — visuals + results, short and sweet.
Admin & Ops Support Systems
Managed backend tasks and client coordination, from scheduling and inbox management to document prep and data tracking, to keep daily operations running smoothly.
Admin
Operations
Calender
Data Entry
🗂️ Streamlined daily tasks with structured workflows
Marketing Campaign & Content Growth
Planned and executed an integrated campaign, from Instagram content batching to webinar funnel setup. to drive engagement and leads.
Focused on clarity in planning, fast coordination, and consistent delivery.
Campaign
Content Ops
Strategy
🚀 140+ leads in 48 hours & 71% non-follower reach
Course Systems & Operations
From setup to support, I help organize and maintain course systems so everything runs smoothly, from creation to completion.
Course Ops
Backend
Automation
Support
🎓 Organized backend + smoother student flow
Landing Pages & Website Setup
Designed clean, cohesive pages, from landing to full site, with layouts that guide visitors clearly and calmly.
Website Setup
Landing Page
Funnel Flow
🌸 Consistent flow + clear structure
Research Briefs & Collaborations
Compiled sources, summarized criteria, and prepared action-ready brief.
Research
Strategy
🔎 Faster decision-making for the client team
Client Support — Live Chat
Handled FAQs, triaged issues, and coordinated resolutions cross-functionally.
CX
Ops
💬 50–60 live chats/day with consistent CSAT
🌟 Portfolio Highlights
A peek at projects I’ve supported — visuals + results, short and sweet.
Admin & Ops Support Systems
Managed backend tasks and client coordination, from scheduling and inbox management to document prep and data tracking, to keep daily operations running smoothly.
Admin
Operations
Calender
Data Entry
🗂️ Streamlined daily tasks with structured workflows
Marketing Campaign & Content Growth
Planned and executed an integrated campaign, from Instagram content batching to webinar funnel setup. to drive engagement and leads.
Focused on clarity in planning, fast coordination, and consistent delivery.
Campaign
Content Ops
Strategy
🚀 140+ leads in 48 hours & 71% non-follower reach
Course Systems & Operations
From setup to support, I help organize and maintain course systems so everything runs smoothly, from creation to completion.
Course Ops
Backend
Automation
Support
🎓 Organized backend + smoother student flow
Landing Pages & Website Setup
Designed clean, cohesive pages, from landing to full site, with layouts that guide visitors clearly and calmly.
Website Setup
Landing Page
Funnel Flow
🌸 Consistent flow + clear structure
Research Briefs & Collaborations
Compiled sources, summarized criteria, and prepared action-ready brief.
Research
Strategy
🔎 Faster decision-making for the client team
Client Support — Live Chat
Handled FAQs, triaged issues, and coordinated resolutions cross-functionally.
CX
Ops
💬 50–60 live chats/day with consistent CSAT
What clients and leaders say 🌟
Trusted by founders, educators, and research leaders. Here’s how working together made a difference.
Real people. Real relief. Real results.
“Vannisa showed exceptional work ethic and adaptability. Her attention to detail and reliability made her an invaluable asset to our international project.”
Unang Mulkan
Senior Research Advisor & Former Director, SDGs Center
“Working with Vannisa has been a smooth and reliable experience. She’s proactive, organized, and always ensures everything stays on track.”
Client
Founder,
Online Course Brand
“Vannisa is proactive, reliable, and takes initiative. Highly recommended for landing pages, social media, and business operations.”
Ardin Makarim
Managing Director, Growthloop Digital Strategika
What clients and leaders say 🌟
Trusted by founders, educators, and research leaders. Here’s how working together made a difference.
Real people. Real relief. Real results.
“Vannisa showed exceptional work ethic and adaptability. Her attention to detail and reliability made her an invaluable asset to our international project.”
Unang Mulkan
Senior Research Advisor & Former Director, SDGs Center
“Working with Vannisa has been a smooth and reliable experience. She’s proactive, organized, and always ensures everything stays on track.”
Client
Founder, Online Course Brand
“Vannisa is proactive, reliable, and takes initiative. Highly recommended for landing pages, social media, and business operations.”
Ardin Makarim
Managing Director, Growthloop Digital Strategika
Ready to reclaim your time?
Whether it’s operations, executive support, or your next course launch, I’m here to help you work smarter and stress less.
“A calm business isn’t luck. It’s strategy, systems, and a little help behind the scenes.” 🌿
Ready to reclaim your time?
Whether it’s operations, executive support, or your next course launch, I’m here to help you work smarter and stress less.
“A calm business isn’t luck. It’s strategy, systems, and a little help behind the scenes.” 🌿
© 2025 Virtually by Vannisa · All Rights Reserved
© 2025 Virtually by Vannisa · All Rights Reserved
My Sample Work: Pages & Websites
A peek at my page projects, from landing, course, and website setups 💻🌸
My MockUp Project
Marvy Budget Project
Landing Pages Projects
Tap a button to explore my page projects ✨
🛠 Tools I Use & Recommend
These tools help me work efficiently, communicate clearly, and manage operations smoothly across different types of client projects.
📂 Administrative & Productivity
Google Workspace (Gmail, Docs, Sheets, Calendar, Drive, Meet)
Microsoft Office Suite (Word, Excel, PowerPoint)
Canva
📋 Scheduling & Workflow
Calendly
Clockify / Toggl Track
🎥 Communication & Meetings
Zoom
Loom
Google Meet
💬 Team, CX & Social
Slack
Meta Business Suite
WhatsApp / Telegram
✨ I adapt quickly to new platforms and workflows, ensuring seamless collaboration with every client.
🧠 Research Briefs & Collaborations:
These projects highlight my contributions in supporting international and local research teams through documentation, synthesis, and coordination. I assisted in preparing summaries, reports, and briefs that turn complex data into clear, actionable insights — ensuring stakeholders can make informed decisions calmly and efficiently.
📁 Roles included:
Research assistance, documentation and formatting, coordination support, and report preparation for donor-funded and academic projects.
🖼️ Visual showcase:
Research summaries & proposal documents
Meeting notes & coordination materials
Indonesian
English
Translation for research deliverables
📚 Selected Projects:
Youth life-skills & financial education studies (multi-country)
Development of learning materials & policy documents
COVID-19 social impact assessments
MEAL components for SDGs & human rights programs
Community-based tourism & SDGs localization
SDGs index research & dashboard documentation
Human rights, gender, & environmental integration
Urban sustainability and climate resilience reporting
📑 Through these projects, I developed a calm, organized workflow for managing research documentation, from data collection to report design
by helping teams communicate findings clearly and confidently.
A peek at how I supported clients in growing their presence with calm, consistent systems — from planning to posting 📊✨
Result highlight: increased non-follower reach from 42% → 71% in two months 🚀
Client niches: digital education & personal finance
Deliverables included content planning, posting workflow, and monthly performance tracking.
Content direction: educational & community-focused visuals
for digital learning and finance niches.
Content planning system built for smooth collaboration:
covering ideas, captions, formats, and publishing timeline.
Content & Copywriting Samples
Calm systems, consistent growth 🌿
A peek at how I supported clients in running smooth, organized learning experiences, from webinars to student flow ✨
Behind the scenes, I kept everything running, so clients can show up confidently for their students.
👥 Group Support & Student Engagement
Supported learning communities by managing announcements, sharing materials, posting reminders, and helping participants stay engaged throughout the program.
📧 Email Automation & Communication Flow (blurred for confidentiality)
Set up automated email sequences for webinar access, reminders, follow-ups, and material delivery, ensuring students always received the right information at the right time.
🎥 Webinar Setup & Live Session Support
Coordinated end-to-end webinar operations, from tech rehearsal and registration setup to moderating Q&A, managing chat, and supporting the speaker during the live session.
🗂 Learning Materials & Resource Delivery
Organized and delivered learning materials, replay links, and worksheets through structured file systems, making it easy for participants to access what they need.
📝 Attendance Tracking & Follow-Up
Tracked registration, attendance, and replay viewers, helping clients understand participant engagement and plan program improvements.
🏅 Certificate Preparation & Distribution
Prepared personalized certificates and distributed them to participants after sessions were completed.
📊 Reporting & Recap Documentation
Created clear documentation of session highlights, participant questions, and follow-up actions to support clients in future program planning
⭐ What these systems helped clients achieve:
Smoother onboarding & better-prepared participants
Fewer missed reminders or instructions
Higher attendance & engagement
Clearer communication across email + group channels
Faster preparation for future sessions
Easier access to materials and replays
⭐ Deliverables Included:
Group setup & moderation
Email automation (reminders, access, follow-ups)
Webinar setup, rehearsal, and live support
Chat/Q&A moderation during events
Learning material organization & distribution
Attendance sheets & engagement tracking
Certificate creation & delivery
Post-webinar documentation
Organized backend + smoother student flow 🌿✨
🌸 Work Experience
A quick look at my background supporting directors, teams, coaches, and online educators across administrative, operational, and learning–system roles.
2023 – Present • Virtual Administrative Assistant
Supporting directors, NGO teams, and online coaches with:
Calendar, email, and schedule management
Course operations & document coordination
Client communication & task tracking
Digital admin tasks using Google Workspace, LMS tools, & project platforms
2024 – 2025 • Customer Support
Managed customer chat communications
Delivered consistent, personalized support
Maintained strong customer satisfaction (CSAT)
Ensured smooth operations in daily service flow
2020 – 2024 • Research & Admin Assistant / Personal Assistant to Director
SDGs Center, University of Lampung
Coordinated Director’s calendar and meetings
Managed research files, sensitive documentation & notes
Prepared reports, materials, and follow-ups
Liaised with internal & external stakeholders
💗 Bringing together 6+ years of experience in admin, coordination, operations, and online learning support.
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🎓 Training & Certifications
A collection of courses and certifications that strengthened my skills in administration, virtual assistance, and online course operations.
SGB VA
SGB Virtual Assistant Course
HABISKERJA.COM
Becoming Professional
Virtual Assistant
KELAS.COM
Complete Qualifications
for Office Administration
GROWTHLOOP
Online Course Management Training
UDEMY
Professional Certificate of
Executive Business Assistant
🌱 Continuous learning helps me provide well-rounded and reliable support for clients.
A peek at how I supported clients with calm, organized backend operations, from scheduling to documentation ✨
📅 Calendar & Scheduling Management
I organized daily and weekly schedules with color-coding, recurring tasks, and structured reminders, helping clients stay on track and reduce decision fatigue.
📥 Inbox Management & Communication Tracking
Creating a clean, categorized inbox system to track follow-ups, client responses, and project-related conversations with clarity.
📊 Task & Operations Tracking with Spreadsheets
Built spreadsheets for schedules, task tracking, and meeting preparation. Making workflows predictable and easy to navigate.
📑 Reporting & Documentation Slides (blurred for confidentiality)
Clear, structured presentation materials designed to support reporting, stakeholder communication, and project documentation.
📁 Organized File & Folder Systems (blurred for confidentiality)
Built scalable, easy-to-navigate folder structures for proposals, reports, research deliverables, and operational files.
📘 Document Control & Outgoing Letters Log (blurred for confidentiality)
Managed structured logs for outgoing official letters, ensuring accurate record-keeping, tracking recipients, dates, subjects, and regional classifications. This system supported smooth communication with stakeholders.
Operational Templates & Trackers (Sample Work)
These are examples of backend templates and trackers I’ve used to help clients stay organized, reduce miscommunication, and keep operations running smoothly.
What these systems helped clients achieve:
Fewer missed deadlines and smoother weekly flow
More predictable communication and follow-ups
Reduced time spent on daily admin tasks
Easier access to important project documents
Clearer team alignment through structured documentation
Deliverables Included:
Calendar setup with color-coded categories
Inbox organization & email labeling system
Task tracker (deadlines, priorities, progress)
SOPs, checklists, templates, and meeting notes, outgoing letters
Presentation materials & documentation support
File/folder organization and archive system
Weekly operational reports
Calm systems, reliable daily operations 🌿